Task 5

Task 5 Development of the long–term storage system of digital data and the Digital Repository.

Completed in 2012

1. Purchase of disk arrays

For the purposes of the project a market research and analysis were performed of the potential possibilities of having a disk array supplied and configured to work with the array already used by the Museum. The tendering procedure for the supply of the array was carried out and the agreement with the contractor signed. In September, the disk array was supplied, configured and initiated.
Thanks to the new disks in the array the space available for the storage of the Museum’s digital archives has grown (from 8 TB to 56TB after the project completion).. This mainly applies to the resources of the Digital Repository, which keeps data on former KL Auschwitz–Birkenau inmates. From now on the content of the disk array will be available to other selected Museum departments.

2. Expansion of Digital Repository software

The project involved a market research and analysis of the potential possibilities of upgrading the software of the Museum’s Digital Repository. Work was started to prepare the description of the subject of the contract to be granted by way of a tendering procedure aimed at selecting the contractor for the task. Once the contractor is selected, work on expanding functionalities of existing software will be executed.

Completed in 2013

The description of requirements for the development of the system (description of the object of contract) was created under the project. The description covers, inter alia, the following issues:

- characteristics of necessary qualifications of the supplier,
- characteristics of the existing IT environment at the Auschwitz-Birkenau State Museum,
- specification of requirements for the model of digital objects,
- characteristics of correlation of digital objects within the programme,
- necessary approval tests,
- Service Level Agreement (SLA) envisaged,
- requirements regarding access to the data,
- configuration of a separated logical partition,
- configuration of data replication,
- characteristics of data retrieval,
- requirements for support after start-up.

The implementation of the task is now underway. The firm was selected and a contract on consultant’s assistance when the project contractor has been selected.

Completed in 2014

In 2014 the contractor to perform the contract for the development of the repository software was selected. First of all, the analysis works begun which aimed at a precise description of individual stages of work began. The pre-Completed in analysis document was created,  in mid-October 2014 a new server was provided for the application.

By the end of 2014 , the operational environment of the “Archiwum” (Archive) application was created along with the  system service, the authorization module and the administration module of metadata were also created. The basic version of the application was installed, and part of the data converted.

Completed in 2015

Under the development of archive software the following works were carried out:

Data migration

In January 2015, the browser module and the reporting module were created, then the modules were installed on the server. By the end of April 2015, 100% of data were migrated to the Archive application.

Testing the Archive system

In May 2015 the plan of acceptance tests for the Archive system was prepared and the tests carried out. The test results were transferred to the Museum in the form of acceptance reports.


On 12 and 13 May the Museum’s professional staff working with the new application was trained. Application operators, reporting and data entering staff, as well as administrators were also trained on the same dates.

Final documentation

In May 2015, the Contractor transferred post-completion documentation (both implementing and user’s) of the Archive application. Source codes were also transferred.

The task was completed on 31 May 2015.


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